Operational Reporting

Reporting with VHS is a snap, on site staff do not generate any reports – they do data entry each day and the reports automatically generate. All reports are delivered via e-mail or fax to the distribution list you specify – whether you live in the same town or across the country you can now get weekly or daily reporting from your project showing all key data you need to know to verify the hotel is running correctly and on site staff are working.

The Operations Module includes:

Labor Management Labor is your single largest expense outside of debt service. Knowing what your labor percentage is as a percentage of top line sales is vital to protecting your bottom line everyday. This template reflects, daily, monthly and year to date numbers in this area. Compare your data to national brand standards to verify appropriateness of your costs.

Daily Flash Your property management system produces a daily flash, however some are easier to read than others. This simplified format provides all you need and tracks month to date and year to date numbers

Forecasting In order to maximize your productivity you need to anticipate future demand. The forecasting tool in Kairos imports the sales bookings entered by your sales person and allows for identification of large events (festivals, city wide conventions etc) to allow you to identify high pressure dates and adjust your rates accordingly.

Group Rooms Control Tracking your group business is vital it can represent 20-30% of total business – this report shows cumulative group business to allow you to understand how important group business is to your specific hotel and also shows what rates you are getting from this group segment.

Automatic Report Generation Reports from operations also generate automatically to individuals designated by you – to the general manager, ownership group – who ever needs to see reports on a regular basis.

Accounts Receivable Track your outstanding balances in real time.